{"id":620,"date":"2023-10-17T14:21:10","date_gmt":"2023-10-17T14:21:10","guid":{"rendered":"https:\/\/strange-sammet.82-165-59-152.plesk.page\/?page_id=620"},"modified":"2025-06-16T14:34:12","modified_gmt":"2025-06-16T14:34:12","slug":"outlook-add-in-usage","status":"publish","type":"page","link":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/miscellaneous\/for-it-administrators\/outlook-add-in\/outlook-add-in-usage\/","title":{"rendered":"Outlook add-in usage"},"content":{"rendered":"\n<div class=\"wp-block-alfaview-callout\">\n<p>The alfaview Outlook add-in is available for the following apps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Outlook 2016 on Mac and Windows<\/li>\n\n\n\n<li>Outlook 2019 on Mac and Windows<\/li>\n\n\n\n<li>Outlook 2021 on Mac and Windows<\/li>\n\n\n\n<li>Outlook on Mac and Windows (Microsoft 365)<\/li>\n\n\n\n<li>Outlook on the web<\/li>\n<\/ul>\n\n\n\n<p>In order to use the alfaview Outlook add-in with an Exchange on-premise solution, <strong>Exchange Server 2016<\/strong> or later is required. Older versions are not supported.<\/p>\n\n\n\n<p><br>At the moment the Outlook add-in is not yet compatible with the mobile platforms (iOS\/Android).<\/p>\n<\/div>\n\n\n\n<p>We provide an alfaview add-in for Microsoft Outlook 365. The add-in allows you to create alfaview meetings directly in your Microsoft Outlook 365 calendar and to send the meeting link to your participants.<br>More information on the alfaview meeting function can be found here:&nbsp;<a href=\"\/en\/administration\/meetings\/\">Meetings<\/a>.<\/p>\n\n\n\n<p>Once you have logged in to the add-in, you will remain logged in for 30 days.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-large is-resized\"><a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-login-en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"841\" src=\"https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-login-en-1024x841.png\" alt=\"Screenshot of the Outlook app with the alfaview login window\" class=\"wp-image-792\" style=\"width:250px\" srcset=\"https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-login-en-1024x841.png 1024w, https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-login-en-300x246.png 300w, https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-login-en-768x631.png 768w, https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-login-en.png 1121w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><figcaption class=\"wp-element-caption\">The first login<\/figcaption><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"first-login\">First login<a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/en\/miscellaneous\/outlook-add-in\/outlook-add-in-usage\/#first-login\"><\/a><a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/en\/miscellaneous\/outlook-add-in\/outlook-add-installation\/#installation-via-microsoft-appsource\"><\/a><a href=\"#first-login\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Open your Microsoft Outlook 365 calendar and create a new calendar event.<\/li>\n\n\n\n<li>Click on the alfaview symbol in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).<\/li>\n\n\n\n<li>When using the add-in for the first time you have to login first. Click on <button class=\"av-button av-button--primary\">Sign In<\/button>.<\/li>\n\n\n\n<li>Login with your alfaview account.<\/li>\n<\/ul>\n\n\n\n<div style=\"height:1px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-alfaview-callout\">\n<p>Once you have logged in to the add-in, you will remain logged in for 30 days.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"create-a-meeting\">Create a meeting<a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/en\/miscellaneous\/outlook-add-in\/outlook-add-in-usage\/#create-a-meeting\"><\/a><a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/en\/miscellaneous\/outlook-add-in\/outlook-add-installation\/#manual-installation-using-the-xml-manifest-file\"><\/a><a href=\"#create-a-meeting\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h2>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-large is-resized\"><a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-create-meeting-en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"840\" src=\"https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-create-meeting-en-1024x840.png\" alt=\"Screenshot of the Outlook app with the Option to Create a meeting for alfaview\" class=\"wp-image-790\" style=\"width:250px\" srcset=\"https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-create-meeting-en-1024x840.png 1024w, https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-create-meeting-en-300x246.png 300w, https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-create-meeting-en-768x630.png 768w, https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-create-meeting-en.png 1122w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><figcaption class=\"wp-element-caption\">Create a meeting<\/figcaption><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list\">\n<li>Open your Microsoft Outlook 365 calendar and create a new calendar event.<\/li>\n\n\n\n<li>Edit your event details and add your participants.<\/li>\n\n\n\n<li>Click on the alfaview symbol in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).<\/li>\n\n\n\n<li>Click on <button class=\"av-button av-button--primary\">Add meeting<\/button>.<\/li>\n\n\n\n<li>Your meeting will now be created and can be sent with your event details.<\/li>\n\n\n\n<li>You can now see your meeting in the alfaview room list.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<div style=\"height:1px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-alfaview-callout\">\n<p>Do not remove the location from the event details or your participants will not be able to join your meeting.<\/p>\n<\/div>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-large is-resized\"><a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-update-meeting-en.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"841\" src=\"https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-update-meeting-en-1024x841.png\" alt=\"Screenshot of the Outlook app with the Option to edit a meeting for alfaview\" class=\"wp-image-794\" style=\"width:250px\" srcset=\"https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-update-meeting-en-1024x841.png 1024w, https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-update-meeting-en-300x246.png 300w, https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-update-meeting-en-768x631.png 768w, https:\/\/cp-prod-wordpress.alfa.sx\/wp-content\/uploads\/2023\/10\/outlook-addin-update-meeting-en.png 1121w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><figcaption class=\"wp-element-caption\">Edit or delete a meeting<\/figcaption><\/figure>\n<\/div>\n\n\n<h2 class=\"wp-block-heading\" class=\"wp-block-heading\" id=\"edit-a-meeting\">Edit a meeting<a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/en\/miscellaneous\/outlook-add-in\/outlook-add-in-usage\/#edit-a-meeting\"><\/a><a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/en\/miscellaneous\/outlook-add-in\/outlook-add-installation\/#as-an-outlook-365-user\"><\/a><a href=\"#edit-a-meeting\" class=\"av-heading-anchor\"><i class=\"bi bi-link\"><\/i><\/a><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Open your Microsoft Outlook 365 calendar and choose the calender event you want to change.<\/li>\n\n\n\n<li>Click on \u201cEdit\u201d to change your event details.<\/li>\n\n\n\n<li>Click on the alfaview symbol in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).<\/li>\n\n\n\n<li>Click on <button class=\"av-button av-button--primary\">Update<\/button> to apply your changes to your alfaview meeting.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"delete-a-meeting\">Delete a meeting<a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/en\/miscellaneous\/outlook-add-in\/outlook-add-in-usage\/#delete-a-meeting\"><\/a><a href=\"https:\/\/cp-prod-wordpress.alfa.sx\/en\/miscellaneous\/outlook-add-in\/outlook-add-installation\/#as-an-outlook-365-administrator\"><\/a><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Open your Microsoft Outlook 365 calendar and choose the calender event your want to delete.<\/li>\n\n\n\n<li>Click on \u201cEdit\u201d to open the event details.<\/li>\n\n\n\n<li>Click on the alfaview symbol in the ribbon menu (you might have to expand the menu using the three dots to see the alfaview icon).<\/li>\n\n\n\n<li>Click on <button class=\"av-button av-button--default\">Delete<\/button>.<\/li>\n\n\n\n<li>To confirm click on <button class=\"av-button av-button--error\">Delete<\/button>.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>We provide an alfaview add-in for Microsoft Outlook 365. The add-in allows you to create alfaview meetings directly in your Microsoft Outlook 365 calendar and to send the meeting link to your participants.More information on [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":604,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-620","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/wp-json\/wp\/v2\/pages\/620","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/wp-json\/wp\/v2\/comments?post=620"}],"version-history":[{"count":24,"href":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/wp-json\/wp\/v2\/pages\/620\/revisions"}],"predecessor-version":[{"id":622,"href":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/wp-json\/wp\/v2\/pages\/620\/revisions\/622"}],"up":[{"embeddable":true,"href":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/wp-json\/wp\/v2\/pages\/604"}],"wp:attachment":[{"href":"https:\/\/cp-prod-wordpress.alfa.sx\/en\/wp-json\/wp\/v2\/media?parent=620"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}